We are delighted that you will be joining us at ECM28. We hope that the information provided in this document will help you get the most from your visit to the University of Warwick. Please bring these instructions with you as you will find them useful whilst you are on campus.
Is located at Senate House (next to CP7) and the Reception team are available to answer your queries between 07:00 – 23:00. Here you can also:
- Arrange for secure luggage storage
- Check in to your accommodation
- Validate your car parking token
- Arrange your log in codes for wifi computer access around campus
- Ask about any lost property
Registration Opening Times
Registration will take place at the conference reception in Senate House. The main conference lectures and exhibition will take place in the Arts Centre. Posters will be displayed in the Arts Centre and in the Rootes Bar in the Rootes Building, directly across from the Arts Centre. Further information will be available in the conference programme book which will be issued to you upon arrival.
Please see below for registration opening times:
Sunday 25th August 2013 12.00 – 18.00
Monday 26th August 2013 07.30 – 18.00
Tuesday 27th August 2013 07.30 – 18.00
Wednesday 28th August 2013 07.30 – 18.00
Thursday 29th August 2013 07.30 – 12.00
Please remember to bring your confirmation of registration with you. At the registration desk you will receive your delegate information and badge – please wear your badge at all times, this is a security requirement and will enable you to identify fellow delegates. Lanyard colours help to identify exhibitors, local organising committee, delegates and ECA individual members as follows:
ECA Individual Members – yellow lanyards
Delegates and Speakers – black lanyards
Exhibitors – blue lanyards
Local Organising Committee – green lanyards
Conference Language
All lectures will be presented in English only.
Conference Organiser
Northern Networking Events Ltd
If you have any queries please contact the office, +44 (0)1355 244 966. During the conference you can contact the organiser directly, +44 (0)7733 463 927 or +44 (0)7713 148 249.
The Conference Park is on the main campus of the University of Warwick located on the outskirts of Coventry, which is easily accessible by road, rail and air. To plan your journey, please visit http://www2.warwick.ac.uk/conferences/howtofindus/journeyplanner/.
By Air
Birmingham Airport
Birmingham Airport is the most suitable international airport being 18 miles (less than 30 mins taxi ride) from the University.
There are many international flights to Birmingham. There is a shuttle train service between the Airport and Birmingham International Railway Station. You should then take a train to Coventry Railway Station (trains run approximately every half hour during the day; a 20-minute journey). Alternatively, a taxi from Birmingham Airport to the University of Warwick will cost approximately £27.00.
Other airports are NOT as convenient: Heathrow Airport is approximately 2.5 hours away. Gatwick Airport is approximately 3.5 hours away.
London Heathrow (LHR)
There are two options for travelling from Heathrow to the University of Warwick – rail or coach. Both will add approximately 2.5 hours to the journey time, although the coach should be cheaper and does not require a journey across central London.
1. By rail. Take the London Underground from Heathrow to London Euston, then a train to Coventry – follow the instructions on the “by rail or bus” section to complete the journey to the university.
2. By coach. National Express provide a coach service from Heathrow direct to Coventry Pool Meadow station – follow the instructions on the “by rail or bus” page to complete the journey to the university.
By Road
Important Postcode Information
CV4 7AL directs you to Gibbet Hill Road, the main road which runs through the University.
From the South M40, M1, M45
Exit M40 at Junction 15
Follow A46 signposted to Coventry.
Stay on A46 for 8 miles until the exit signposted University of Warwick and Stoneleigh.
Turn left at top of slip road.
Take 2nd exit from mini roundabout signed University.
Straight over crossroads/traffic lights onto Gibbet Hill Road. You are now entering the University of Warwick from Gibbet Hill Campus.
Straight over the next roundabout.
From A14 take M6 to Junction 2
Follow A46 signposted to Coventry.
Stay on A46 for 8 miles until the exit signposted University of Warwick and Stoneleigh.
Turn right at the top of the sliproad.
Take 2nd exit from mini roundabout signed University.
Straight over crossroads/traffic lights onto Gibbet Hill Road. You are now entering the University of Warwick from Gibbet Hill Campus.
Straight over the next roundabout.
From the North M1
Exit at Junction 21
Follow signs for M69 – Coventry & Birmingham.
Ignore 1st sign for Coventry, follow M69 which turns into A46 (signed Warwick/Stratford).
Left at 1st roundabout.
Straight over at 2nd roundabout.
Right at 3rd traffic light controlled roundabout onto A45 Birmingham.
At next exit follow signs to A46 Warwick.
Turn left onto A46.
After 1 mile, take exit signed University.
Turn right at top of sliproad, back over A46.
Take second exit from roundabout signed University.
Straight over crossroads and traffic lights onto Gibbet Hill Road.
Straight over the next roundabout.
From the North M6
(If using the M6 Toll Road take junction 7a)
Exit at Junction 4a (M42, NEC, Birmingham Airport)
Take M42 South.
Exit at 1st Junction (6) signposted A45.
Turn left at roundabout taking A45 for approximately 8 miles, passing through several traffic light intersections.
At first roundabout (by Police Station & Fire Station) turn right.
At next roundabout (signed to University and Cannon Park) take second exit (straight on).
Turn right at next roundabout signed to University of Warwick.
You are now entering the University of Warwick from Kirby Corner Road.
From the West
From the M42 Junction 6 take A45 towards Coventry
After approximately 9 miles you will pass a large Sainsbury’s Store on your left.
At the next roundabout (by Police Station on left & Fire Station on right) turn right.
At next roundabout (signed to University and Cannon Park) take second exit (straight on).
Turn right at next roundabout signed to University of Warwick.
You are now entering the University of Warwick from Kirby Corner Road.
By Rail or Bus
Coventry Intercity station is the nearest station and only four miles from the University. The Euston service runs half-hourly with an approximate journey time of 70 minutes. Services to Birmingham International and Birmingham New Street are frequent throughout the day. There is a large taxi rank at Coventry station; a taxi would cost approximately £11.00 from Coventry station to the University campus. Birmingham International Railway Station is also close to campus and a taxi from this location would cost approximately £27.00.
Alternatively, a regular bus service runs to the centre of the campus – Travel Coventry 12 or 801, or National Express Coventry 12, or Stagecoach X17 or Unibus (U1 & U2). Please visit http://www2.warwick.ac.uk/about/visiting/directions/localbuses/ for further timetable information.
Car Parking at Warwick
1. Parking at Warwick University is free of charge for all conference delegates.
2. On arrival, please choose either car park 7, 8, 8a or 17. All car parks are situated on campus.
3. Please Note: If you park in a car park other than the 7, 8, 8a or 17, you will be charged parking fees.
4. When entering car parks 7 and 17, please take a token from the machine. Please note you do not need to collect a token for car parks 8 and 8a.
5. Disabled parking spaces are available close to the entrance of main buildings.
6. If all car parts are full, alternative parking will be signposted on campus.
7. All car parks are a maximum of 10 minutes walk from the Conference buildings (Arts Centre, Conference Reception and Rootes Building).
8. If you would like to leave any luggage before taking it to your accommodation, this facility is provided at the Conference Reception in Senate House.
9. Before you depart Warwick University, please take your token to the Conference Reception to have it validated. This will then permit you to leave the car park. Please note a token is not required if you have parked in car park 8 or 8a.
Accommodation
Bedroom keys will be available from 15:00 to 23:00 at Conference Reception. If you plan to arrive after 23:00, please contact Northern Networking Events to arrange late key collection. Rooms need to be vacated by 09:30 on your day of departure. Please inform Conference Reception on arrival, of any difficulties you may have in the unlikely event of an evacuation from your accommodation (e.g. hearing or mobility difficulties).
Breakfast for residential delegates is served in Rootes Restaurant on the 1st floor of Rootes Building from 07.30 – 09.30.
Refreshments and lunches will be served in the exhibition area of the Arts Centre.
Electricity is supplied at 220/240v and 50 cycles AC. Most foreign appliances will require an adaptor or transformer. Some adaptors are available to buy at Costcutter supermarket.
Gala Dinner
The gala dinner will take place on Wednesday 28th August 2013 in the Panorama Suite of the Rootes Building. Please note a ticket is required to attend this dinner. Please ensure you have booked your ticket on the registration form.
Taxi Service on Campus
Taxis are available on Health Centre Road opposite Warwick Arts Centre and the Conference Reception at most times of the day. Alternatively you can contact Conference Reception for more information and relevant phone numbers.
Disability Services
The University of Warwick aims to be accessible and welcoming to everyone and we are committed to making your visit as easy and enjoyable as possible. If you have any particular requirements, then please discuss these with your Event Organiser.
Internet access across campus
If you have your own mobile computer then you can access the WiFi network by requesting a log in code at Conference Reception or any of our Information Points around campus. Please note if you want to access the Internet on more than one hand held device, then you will require two or more log-in codes. Warwick University and Northern Networking Events will not be held responsible for the strength of the WiFi on campus.
Launderette Services
The campus has many facilities available to all delegates. A launderette is situated between Rootes Building and Rootes residences, opening times are available from Conference Reception for self-service washing and drying. There are also laundry facilities available in some of the residences. All machines require the correct change and you will need to provide your own washing powder and fabric softener.
Sports & Leisure
Delegates may use some of the University’s Leisure facilities free of charge providing they take along their bedroom key or delegate name badge as a means of identification. Other facilities are available for a nominal charge and may need to be booked in advance. The towel from your bedroom can be taken to the Sports Centre, alternatively you can hire an additional towel at the Sports Centre for £1.75. Please see http://www2.warwick.ac.uk/services/sportscentre for further details.
Religious Services
The Chaplaincy is a vibrant space for all members of the University community and visitors. To gain access to the Chaplaincy, please ask at Conference Reception for details.
Banks & Cash Machines
There are branches of Barclays and Santander, both have cash machines in the Students Union Building (directly next to Rootes Building).
Pharmacy
There is a pharmacy located in the Students Union Building and Costcutter supermarket also sells a variety of items. These buildings are located next to Rootes Building.
For all information about shops, bars and restaurants, including opening times please visit, http://www.warwickretail.com.
Local Area
There is a wide range of social and sports facilities available on campus, including woodland walks, a sports hall, swimming pool and squash courts. Coventry city centre is only three miles away and the towns of Warwick, Stratford Upon Avon and Leamington are close by.
Shopping
There are a number of retail shops on campus including Costcutter supermarket, Pharmacy, Bookshop and Hairdressers, for any other requirements there is:
Cannon Park Shopping Centre is within 10 minutes walk and has a large supermarket and several smaller retail shops.
Central Six Retail Park is a ten minute car journey (next to Coventry Railway Station) and has a large chemist and some good sized high street stores.
Messages
If colleagues or family members require to leave an urgent message for you, the main reception in the Rootes Building will be open during the main conference times, tel: +44 (0)24 7652 2280. To leave a message out with these hours, please contact the switchboard, tel: +44 (0)24 7652 3523.
Useful Phone Numbers
Northern Networking Events +44 (0)1355 244966
National Express: Rail and Bus Information +44 (0)8457 484 950
Conference Reception +44 (0)2476 522280
Warwick University 24 hour Security Office +44 (0)2476 522083
Suggested Items to Pack
- An umbrella – as you will be required to walk between some buildings
- Ethernet cable (also known as Cat 5 or a RJ45) – preferred length to be three metres due to the location of the network point within the accommodation areas
- Any sports equipment that you may require during your stay
- Additional towels for use in the Sports Centre
- Suitable clothing and footwear
- Phone charger (please note, phone, laptop & tablet chargers will not be provided)
